Student Records

If you need a copy of a student’s records and the student currently attends our school, contact our office. For more information, or for students who do not currently attend our school, visit the student records and transcripts page on the CBE website.​​​

Student Records & Transcripts

A student transcript is an official record of high school marks accepted by post-secondary institutions. It is issued by Alberta Education, for a fee. You can request a transcript through the Alberta Education website.​

For an unofficial transcript (a record of your marks) or other student records for a student attending our school, contact our office. For more information, or for students who do not currently attend our school, view the student records and transcripts page on the CBE website.
 

Diploma Exam Results

Diploma exam results are only available online via myPass, Alberta Education’s secure self-service website for high school students. Students who have not signed up for myPass when their diploma exam results are released will automatically be mailed a letter with instructions on how they can obtain access to myPass. For more information, view the student records and transcripts page on the CBE website.

Alberta Education myPass

If you are a Grade 10, 11, or 12 student you can create an Alberta Education myPass account and use the myPass website​ to view diploma exam marks, Detailed Academic Reports (DAR), and progress towards a high school credentials (diploma or certificate). If you have questions, contact Alberta Education for more information.​

Transcripts

At some point in your future you may be required to provide a transcript of the grades you have received in high school. There are two types of transcripts.

  1. An Interim Transcript (sometimes also referred to as a mid-term or mid-year) is an unofficial transcript. When making application to a post secondary institute during your grade 12 year, the institute may require you to provide proof that you are enrolled in certain subjects and that you are achieving grades they require. The transcript you provide them is an Interim (unofficial) transcript. This transcript can be obtained from the guidance secretary by filling out a Request For Unofficial Transcript form.
  2. Official Transcript – this is the transcript that all institutions require to complete your application for admission. This is an official record of all the high school subjects you have completed along with the grades you received for them. Alberta Learning usually has these completed by the end of the second week of July once June exams have been accessed. To have this transcript sent to an institution, the student can apply online at www.alis.gov.ca or pick up a paper request from Student Services. Students normally will request this transcript near the end of May or beginning of June.

Please keep the following in mind concerning transcripts

  • Many institutions do not require interim transcripts. They rely on students to self-report subjects and grades during the application process.
  • Many Eastern Canadian institutions require an interim transcript. The transcript these institutions require is a second semester mid-term one, showing a student’s final semester one grades as well as mid-term grades from semester two. This transcript is not available until after March 15th. If you request one prior to this date, your second semester grades will not be included on it.

Alberta Student Number

What is the Alberta Student Number (ASN)?

The ASN is a single unique number assigned to each Alberta learner. It is used by the Kindergarten to Grade 12 and the post-secondary education systems in Alberta to evaluate programming and emerging trends in student choices. As a result, programs and services for students are improved and better aligned.

SWC student lanyards display the Alberta Student Number as an Alberta Education Number.

Why Do Students need an ASN?

Students need an ASN to:

  • Obtain an Alberta High School Transcript
  • Apply for post-secondary studies in Alberta (universities, colleges, technical institutes, apprenticeship programs)
  • Apply for post-secondary student funding (loans, grants, scholarships, bursaries)
  • Apply for post-secondary student funding from Alberta, if you are studying outside the province.

Should I Apply for an Alberta Student Number - NO! NO! NO!

Students registered at Sir Winston Churchill High School have an ASN assigned to them. DO NOT APPLY FOR A NEW NUMBER! Please come to the main office for further assistance.

How Do Students Know if They Have an ASN?

Students should already have an ASN if they have done any of the following:.

  • Registered for school in Alberta (Kindergarten, Early Childood Services (ECS) to grade 12)
  • Written an Alberta Diploma Examination
  • Written an Alberta GED (General Educational Development) Examination
  • Registered for an Alberta Continuing Education course that was eligible for high school credit
  • Submitted out-of-province credentials to an Alberta high school for evaluation
  • Registered at an Alberta university, college or technical institute
  • Registered for an Alberta Apprenticeship Training Program or Examination
  • Applied for post-secondary student funding in Alberta

What Documents Would Have the ASN?

The ASN can be found on:

  • Kindergarten to Grade 12 report cards from schools. The ASN may also be refered to as a Department Number or ID, or an Education Number on report cards. The CBE refers to the ASN as the AB ED Number.
  • Diploma Examination Results Statement from Alberta Education
  • High School Transcript of Achievement
  • Statement of Courses and Marks from Alberta Education

Records & Transcripts

Transcripts

At some point in your future you may be required to provide a transcript of the grades you have received in high school. There are two types of transcripts.

  1. An Interim Transcript (sometimes also referred to as a mid-term or mid-year) is an unofficial transcript. When making application to a post secondary institute during your grade 12 year, the institute may require you to provide proof that you are enrolled in certain subjects and that you are achieving grades they require. The transcript you provide them is an Interim (unofficial) transcript. This transcript can be obtained from the guidance secretary by filling out a Request For Unofficial Transcript form.
  2. Official Transcript – this is the transcript that all institutions require to complete your application for admission. This is an official record of all the high school subjects you have completed along with the grades you received for them. Alberta Learning usually has these completed by the end of the second week of July once June exams have been accessed. To have this transcript sent to an institution, the student can apply online at www.alis.gov.ca or pick up a paper request from Student Services. Students normally will request this transcript near the end of May or beginning of June.

Please keep the following in mind concerning transcripts

  • Many institutions do not require interim transcripts. They rely on students to self-report subjects and grades during the application process.
  • Many Eastern Canadian institutions require an interim transcript. The transcript these institutions require is a second semester mid-term one, showing a student’s final semester one grades as well as mid-term grades from semester two. This transcript is not available until after March 15th. If you request one prior to this date, your second semester grades will not be included on it.

Alberta Student Number

What is the Alberta Student Number (ASN)?

The ASN is a single unique number assigned to each Alberta learner. It is used by the Kindergarten to Grade 12 and the post-secondary education systems in Alberta to evaluate programming and emerging trends in student choices. As a result, programs and services for students are improved and better aligned.

SWC student lanyards display the Alberta Student Number as an Alberta Education Number.

Why Do Students need an ASN?

Students need an ASN to:

  • Obtain an Alberta High School Transcript
  • Apply for post-secondary studies in Alberta (universities, colleges, technical institutes, apprenticeship programs)
  • Apply for post-secondary student funding (loans, grants, scholarships, bursaries)
  • Apply for post-secondary student funding from Alberta, if you are studying outside the province.

Should I Apply for an Alberta Student Number - NO! NO! NO!

Students registered at Sir Winston Churchill High School have an ASN assigned to them. DO NOT APPLY FOR A NEW NUMBER! Please come to the main office for further assistance.

How Do Students Know if They Have an ASN?

Students should already have an ASN if they have done any of the following:.

  • Registered for school in Alberta (Kindergarten, Early Childood Services (ECS) to grade 12)
  • Written an Alberta Diploma Examination
  • Written an Alberta GED (General Educational Development) Examination
  • Registered for an Alberta Continuing Education course that was eligible for high school credit
  • Submitted out-of-province credentials to an Alberta high school for evaluation
  • Registered at an Alberta university, college or technical institute
  • Registered for an Alberta Apprenticeship Training Program or Examination
  • Applied for post-secondary student funding in Alberta

What Documents Would Have the ASN?

The ASN can be found on:

  • Kindergarten to Grade 12 report cards from schools. The ASN may also be refered to as a Department Number or ID, or an Education Number on report cards. The CBE refers to the ASN as the AB ED Number.
  • Diploma Examination Results Statement from Alberta Education
  • High School Transcript of Achievement
  • Statement of Courses and Marks from Alberta Education
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Learn more about what students and families can expect to hear from their schools next week. Classes are cancelled and students will not be returning to their schools, but learning is ongoing. https://t.co/2k2t0CUwTV #wearecbe

Yesterday we sent a message to all Gr. 10, 11 and 12 families about diploma exams. Diploma exams are cancelled, but under special circumstances, students can request to write a diploma exam. For more info, see info on our website https://t.co/Vt8kke9SuE

All city and school playgrounds are closed effective immediately to help reduce the spread of COVID-19. City parks remain open. Let’s all work together to protect the public’s health. #WeAreCBE

CBE Spring Break runs Mar. 23 – 27 for Traditional Calendar Schools, until Apr. 3 for Modified Calendar Schools. CBE Schools are closed during this time. Students and Staff, enjoy your time off, be safe and take care of yourselves. #WeAreCBE

An important parent message and video regarding continuation of learning for students was posted today. https://t.co/LBNFIPhl7L