​​​​​Volunteer with Us

​We welcome volunteers in the classroom, on field trips and with certain tasks at school or at home. Certain activities or field trips would not be possible without the active participation of our volunteers. Contact us about ways you can volunteer with our school.​

​(Please note, guest speakers or visitors to the school, and parents/guardians assisting their own child only are not considered to be volunteers and do not require a police information check.) 

Volunteer Security Clearance Process 

​Step 1: Prospective volunteers must first  register as a volunteer at the school office where you plan on volunteering. School administrators will verify your identity and register you in the CBE volunteer database. The school office will provide you with a letter enabling you to obtain a police information check from the Calgary Police Service (CPS). 

Please note, prospective volunteers must reside in Canada for a full year before registering. Police clearances from countries other than Canada are not accepted. 

Step 2: Visit the CPS online system, electronic Police Information Check (ePIC), to obtain your police check using your CBE volunteer letter. 

If you are unable to complete the process online, you may visit a police information check location instead. 

Step 3: Once you have received your clearance document from CPS you will need to share it with the school in-person or by email.


Your security clearance is valid for five years and the cost is $21.25 ($15.00 for police clearance and 5.95+GST service fee) which is charged during the online ePIC application. This fee is not covered by the CBE. 

Volunteering for an Off-Site Activity

If you want to volunteer for an off-site activity, please keep in mind: 

  • Volunteers on an activity are considered representatives of the Calgary Board of Education and are subject to the same expectations as staff
  • Volunteers are subject to the requirements of CBE Administrative Regulation 5003 – Volunteers, which includes an application and a police security screening check
  • Volunteers are covered by the CBE’s liability insurance policy while performing their assigned duties
  • Volunteers are covered by WCB while performing their duties
  • Volunteers receive direction from and are accountable to the teacher-in-charge​​​


Police Clearances

We are always happy to have volunteers in the school. If you would like to volunteer at Cecil Swanson School you must:

  • Have on file a current Calgary Police Service Consent to Search and Disclosure of Personal Information form
  • Have resided in Calgary for at least 1 year, and
  • have one piece of government issued identification with a picture 

Please come to the office and receive a letter for further processing in the fall as police security clearances take 2 – 6 weeks to be completed.

Volunteer Opportunities

We need volunteers in the following ongoing areas/activities: 

  • Library / Book Fair during conferences at the beginning of December
  • Calgary Reads - a project that promotes literacy and develop reading skills
  • Field trips - there are many planned throughout the school year
  • Sports Day Celebration - help us run various stations and set up/take down equipment

Volunteers can be a parent or older brother/sister. Adults need to have security clearance. If you can help, call the school office or send a note with your child. The Scholastic Book Fair helps raise funds for our school library. 

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