Jun 14
Spring_Summer 2019

Newsletter | June 2019

Principal Message – Marlene Ray


June is always a busy time, but also a time to reflect on the year. Deer Run School is a happening place and without the assistance of all of our dedicated volunteers, we would not be able to accomplish half of what we do. Thank you to all the parents, grandparents, siblings, organizations and sometimes even random strangers who volunteer at our school. You fundraise, celebrate, read with students, practice math, laugh, play games, golf and construct. I truly believe Deer Run School is a community of people working together for the benefit of our children and I truly appreciate the efforts of all of our volunteers and the positive relationships we have been able to build working together. Be sure to mark June 6th on your calendar because at 1:00 we will pay tribute to your commitment through food, songs, liquid refreshments and perhaps even a very short speech or two!

 

Did I mention in the first paragraph about June being a busy time? Well, here’s a quick list of the events taking place through to the end of the year: (Nothing like ramping up to ramp down!)

 

·       May 25th & June 1st - SaturPLAY 10:00

·       June 4th to 7th - Scholastic Book Fair

·       June 5th - Grade 1 Assembly - 1:30

·       June 6th - Volunteer Tea 1:30

·       June 11th - Alex Dental Bus grades 2 & 6 - PM

·       June 12th & 13th - Lacrosse Program

·       June 18th - student breakfast volunteer celebration (Details to follow)

·       June 18th - Patrol appreciation event at Fish Creek Park

·       June 19th - Grade 6 golf (June 20th alternate)

·       June 21st - Sports Day (alternate June 24th)

·       June 24th - Healthy Hunger day - The Lunch Lady

·       June 26th - Grade 6 Farewell Celebration - 10:30

·       June 26th – Report Cards go home and last day of school

·       June 27th - Appeal Day (If have any queries about your child’s report card marks)

 

 As we look towards next year, remember to let the office know if you are planning to move. We are currently setting up classes and if our student count is accurate now, it will result in fewer changes to be made in September. As always, we appreciate your input in regards to your child’s placement next year. If you have thoughts about a best-case scenario regarding a learning environment for your child, we need to know now as opposed to September. Since we do not know yet exactly which staff members will be teaching in which grades, please do not request specific teachers. However, if you have insight as to how your child learns; please inform us in writing as to the type of environment you believe might be best suited to your child.

 

If we don’t connect between now and the end of June, have a most relaxing yet fun-filled summer break!  

 

 

Deer Run School Council (DRSC) Meeting Minutes

ANNUAL GENERAL MEETING

(ELECTED POSITIONS TO FILL)

Tuesday, May 14th, 2019

Location:  Deer Run School at 6:30 p.m.

Free Babysitting Provided

 

Present:

 

Chair:                                                   Noella Koop (NK)-Present

Vice Chair:                                           Clare Yates (CY)-Present

Treasurer:                                            Beth Van Beek (BVB)-Present

Secretary:                                            Kate Yetman (KY)-Present

Volunteer Coordinator:                         Shannon Yerxa (SY)-Absent

Casino Coordinator:                             Kayleigh Howard (KH)-Present

Fundraising Coordinator:                      Tammy Madsen (TM)-Absent

Key Communicator:                              Shawna Burley (SB)-Absent

Administrator:                                       Marlene Ray (MR, Principal)-Present

Administrator:                                       David Laidlaw (DL, Assistant Principal)-Present

 

Additional School Council Members and Teacher(s) in Attendance:  Roberta Shaw (RS), Wendy Earl (WE), Susan Michaud (SM, Teacher), Judy Knee (JK), Trevor Knee (TK), Josh Morison (JM), Lyndsey Hampton (LH), Angela Callbeck (AC)

 

 

WELCOME AND CALL TO ORDER

Meeting called to order at 6:35 PM

 

APPROVAL OF AGENDA

 

It was moved by CY and seconded by LH that the agenda be adopted-motion carried

  

APPROVAL OF LAST MEETING MINUTES

 

It was moved by KH and seconded by LH that the last meeting minutes be adopted-motion carried

 

ADMINISTRATOR’S REPORT – MR/DL

 

1.     Spring Concert - huge success … AND fun!

 

2.     Math night - excellent, great attendance, thanks for the funding council!

 

3.     New Area Director - Ann Ard

 

4.     Kindergarten Orientation - May 16th (45 registered thus far)

§  -Potentially a 3rd class will need to be utilized again

§  -NK will do a quick speech to introduce new parents to our School Council (thanks Noella!)

 

5.     Wilma Hansen Band workshop - here May 22nd

§  -Grade 6 get to try the instruments

 

6.     Volunteer Tea - June 6th - 1:30 (Spring Picnic Theme)

 

7.     June 18th - breakfast volunteer celebration

 

8.     June 18th - Patrol Celebration - Fish Creek Park with a pizza lunch

 

9.     Sports Day - June 21, alternate June 24 

§  -Popcorn Sale Day

§  -All of Kindergarten is invited to come this year!

 

10.  Grade 6 Golf at Oxbow - June 19th

§  -Strathmore Golf Course (the whole day is complimentary)

§  -Fee for Bus (covered by parents via field trip fees earlier this year)

 

11.  Grade 6 Farewell June 26th 10:30 AM

§  Volunteers - Lilly Low, Deb Fettig, Sarah Jane Blomfield  & Shawna Sharp (these are the lead volunteers, others will be needed as well, thanks CY for adding your name!)

§  BBCC Up-dates (Bow Bottom Community Coalition)

§  Community Festival - June 30th, No Frills parking lot – starts at 10 am

§  Community Garden Plots - 8 left

§  SummerPLAY - at Deer Park

o   free summer day camp (includes breakfast and lunch)

o   ages 5 - 12

o   July 16 to 19 & 23rd to 26th PLUS August 6 to 9th & 13th to 16th

o   LIT Training - student volunteers needed to create a real live counsellor training experience - June 12th & 19th (starting around 4:30 for an hour or so)

 

CHAIR’S REPORT – NK

Teacher’s Appreciation Lunch

-A teacher suggested that we order in Chinese food

-We need to still pick a date

 

SPECIAL PRESENTATION – SM

PATs (Grade 6)

-Newspaper stories were written last week (a 4-hour test) so the first PAT is done already

-Teachers do lots of prep with the students to prepare them for these tests.  Additionally, this year we had Sigmund Brouwer do a one-day workshop with Grade 5 & 6 students helping them to learn how to prepare a story.

-Handout Given:  5 Tips to reduce Test Anxiety in Children (on one side) and the other side had a list of things that cannot be measured on a test such as a student’s compassion, patience, perseverance, etc.

-There will be 6 tests in total this time as Math will now be done over 2 days

 

ELECTIONS—NK

-All positions are ideally held for a two-year commitment (where possible, but of course unforeseen circumstances can shorten a person’s ability to commit for two years and will be respected)

Chair

CY motioned to elect Roberta Shaw to the position of Chair, LH seconded the motion, and RS accepted the nomination– motion carried (Thanks Roberta!)

Vice Chair

RS motioned to elect Wendy Earl to the position of Vice Chair, LH seconded the motion, and WE accepted the nomination– motion carried (Thanks Wendy!)

Treasurer

BVB has agreed to keep fulfilling the role of Treasurer in the interim as unfortunately no candidates were identified tonight.  It is, however, our hope that a new candidate for Treasurer will be willing to put their name forward to be voted on in a Fall meeting as BVB has indicated her wish to keep her years as Treasurer at a very respectable and much appreciated 5 years (Thanks Beth!)

Secretary

KH motioned to elect Judy Knee to the position of Secretary, CY seconded the motion, and JK accepted the nomination— motion carried (Thanks Judy!)

 

NEW BUSINESS

-None

 

ADJOURNMENT (DREPA meeting to follow immediately afterwards!)

It was moved by BVB and seconded by JM that the DRSC meeting be adjourned and we move immediately into the DREPA meeting at 7:20 PM-motion carried

 

  

Deer Run Elementary Parents Association (DREPA) Meeting Minutes

(VOLUNTEER POSITIONS TO FILL)

Tuesday, May 14th, 2019

Present:

 

Chair:                                                   Noella Koop (NK)-Present

Vice Chair:                                           Clare Yates (CY)-Present

Treasurer:                                            Beth Van Beek (BVB)-Present

Secretary:                                            Kate Yetman (KY)-Present

Volunteer Coordinator:                         Shannon Yerxa (SY)-Absent

Casino Coordinator:                             Kayleigh Howard (KH)-Present

Fundraising Coordinator:                      Tammy Madsen (TM)-Absent

Key Communicator:                              Shawna Burley (SB)-Absent

Administrator:                                       Marlene Ray (MR, Principal)-Present

Administrator:                                       David Laidlaw (DL, Assistant Principal)-Present

 

Additional School Council Members and Teacher(s) in Attendance:  Roberta Shaw (RS), Wendy Earl (WE), Susan Michaud (SM, Teacher), Judy Knee (JK), Josh Morison (JM), Lyndsey Hampton (LH), Angela Callbeck (AC), Trevor Knee (TK)

 

 

CALL TO ORDER

Meeting called to order at 7:21 PM

 

APPROVAL OF AGENDA

It was moved by AC and seconded by JK that the agenda be adopted-motion carried

 

APPROVAL OF LAST MEETING MINUTES

It was moved by RS and seconded by JM that the last meeting minutes be adopted-motion carried

 

TREASURER’S REPORT – BVB

(Please note that further details surrounding our accounts can be provided upon request, a summary will be provided here)

 

Society Annual Review

Financial statements have been reviewed. The society annual return is ready to be mailed in.

 

Summary of Funds

REGULAR ACCOUNT

$20,818.24                  Bank Statement Balance as of April 30th, 2019

  (3,000.00)                  Approved/Allocated to come out of account

$17,818.24                  Approximate Total-Regular Account

 

CASINO ACCOUNT

  $70,465.37                Bank Statement Balance as of April 30th, 2019

  (30,866.33)                Approved/Allocated to come out of account

  $39,599.04                Approximate Total-Casino Account

 

COMMITTEE REPORTS

None

 

VOLUNTEER POSITIONS FILLED

Volunteer Coordinator

Lyndsey Hampton put her name forward-thank-you!

Fundraising Coordinator

To be filled once a volunteer has been identified

Key Communicator

Josh Morison put his name forward-thank-you!

 

FUNDING REQUESTS

Kindergarten Orientation

It was moved by WE and seconded by AC that we approve up to $300 for goodie bags and snacks from our Regular Account-motion carried

Classroom Activity Allotment per Student

It was moved by AC and seconded by JK that we approve up to $34 per student for field trips and classroom presentations for the 2019/2020 school year from our Casino Account-motion carried

Popcorn Supplies

It was moved by LH and seconded by CY that we approve up to $200 for popcorn supplies to cover off our May & June needs from our Regular Account-motion carried

Annual Teacher’s Luncheon

It was moved by KH and seconded by JM that we approve up to $600 for an “order in” style luncheon for teachers (likely Chinese food) from our Regular Account-motion carried

Babysitting

It was moved by CY and seconded by WE that we approve $320 for 2 babysitters at each of the required 8 meetings/school year (by way of $20 each in a Walmart gift card previously) from our Regular Account-motion carried

 

NEW BUSINESS

New Cheque Signers

-Chair, Vice Chair, & Treasurer (so 3 people have signing authority) will need to complete the bank paperwork necessary to take over cheque signing authority for our DREPA Regular account as well as the Casino account

-Please bring the minutes in from our DRSC AGM (i.e. the meeting that came right before this one!) in case the bank wants to see where you were elected into the positions

-Please confirm what other things such as identification may need to be provided (i.e. personal identification, for example, like a driver’s license)

Changing the Meeting Date:  Yes or No?

-After a long discussion, it was decided that the new day for monthly meetings will be the 2nd Wednesday of the month starting Wednesday, September 11th 2019

-The 2nd Wednesday should work well for September, October, & November 2019 (December gets skipped), the 3rd Wednesday in January 2020 is likely best (fyi), and then February, March, April, and May 2020 (May AGM) being the 2nd Wednesday again

 

NEXT MEETING DATE AND ADJOURNMENT

-Please join us to celebrate another great year at Filo’s Restaurant at 6:30 PM on Tuesday, June 11th, 2019

-Please note that this event is not considered to be an official meeting and is not sponsored by DREPA (fyi). Our next two “official” consecutive meetings will be held in September 2019 on Wednesday, September 11th.

-It was moved by WE and seconded by AC that the meeting be adjourned at at 7:47 PM-motion carried

 

 


Important Information

Please refer to our school website throughout June and the summer for Back to School Information. 

 

Transportation and Noon Supervision is available online through your “My CBE/Powerschool” account.

 

Please ensure that you “Subscribe to Stay Informed” to receive commercial messages from the CBE which would include topics such as picture days, student fees, field trip costs, Healthy Hunger lunches and more.   To subscribe go to www.cbe.ab.ca/subscribe.

 

 ​June 2019

 

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

1

 

 

 

 

 

 

SaturPlay

2

3

4

5

6

7

8

 

 

Scholastic Book Fair

Scholastic Book Fair

Grade 1 Assembly at 1:30

Scholastic Book Fair

Volunteer Tea @ 1:30

Scholastic Book Fair

 

9

10

11

12

13

14

15

 

 

Gr 6 S.S. PAT

Gr 6 Math PAT

Lacrosse Program

Gr 6 LA Pat

Lacrosse Program

 

 

16

17

18

19

20

21

22

 

Gr 6 Science PAT

Patrol Appreciation Event at Fish Creek Park

 

 

Sports Day

Popcorn Sales

 

23

24

25

26

27

28

29

 

Alternate Sports Day

Healthy Hunger Lunch

 

Grade 6 Farewell @ 10:30

Report Cards

Last Student Day

Dismissal at 12:30

 

Appeals

8:00 – 12:00 noon

No School for Students

Organizational Day

 

30

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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