Attendance

Attendance Line: 403-777-7410 ext. 1

Good attendance and punctuality are critical elements of school success. We encourage every student to attend regularly and on time. In all cases, students must have a phone call from a parent or guardian if students have missed school.

The School Act and CBE Administrative Regulation 6020 - Attendance of Students state that all students ages 6 to 16 must attend school regularly and punctually. According to Alberta Education, a student who has missed 10 per cent (about 18 days) or more is considered chronically absent. Whether absences are excused or unexcused, the loss of instructional time is substantial and can negatively affect student learning and social development.

All student absences and lates must be called in each day by a parent(s)/legal guardian(s). The attendance line is available 24/7 403-777.7410 “press 1”.

Please spell your child’s full name, slowly and clearly in addition to stating the reason for the absence or late.

All late students, regardless of reason or if the late has been called into our Attendance line, must sign-in at the office before going to class. If no note is provided or we have not received a message on our attendance line from the parent(s)/legal guardian(s), student will be marked late, unexcused, and parent(s)/guardian(s) will receive a call from our attendance system.

Students Leaving School During School Hours

Legal guardian(s) are required to send a note with their child to gain permission for the student to leave during school hours for an appointment, likewise to explain a student’s late or absence.

Student absence or late must be phoned in by guardian at the Attendance Line at: 403-777-7410, ext. 1

Upon arrival at the school legal guardians are to follow this procedure:

  • Ring buzzer once
  • Identify yourself—full name
  • Reason for arriving at school
  • Identify student(s) - full name and grade
  • Wait outside of school for student to be sent out

Students who need to leave the school for various reasons (e.g. medical or dental appointments) must provide a note from a parent and check out with their teacher and then sign out at the Main Office. No student will be allowed to leave school without the consent of the parents/guardians.

Students are required to:

  • Show their classroom teacher the note, so the teacher is aware that the student will be leaving early
  • Come to the office to hand-in the note
  • Leave the classroom a few minutes before time of pick-up by Legal Guardian
  • Complete the sign-out sheet
  • Office staff will let student know when their pick-up has arrived at the front doors
  • Wait, quietly on the bench outside the office for pick-up.

Students Who Fall Sick During School Hours

Students who become ill or suffer an injury in class must let their teacher know immediately. If a student must leave class, he/she must report to the Main Office. In the case of serious illness or injury, parents/guardians will be notified, and arrangements made to have the student picked up or sent home. If deemed necessary, EMS will be contacted. Students are not allowed to walk or take transit home on their own. It is the responsibility of the parent(s)/guardian(s) to pick up the student and physically come into the office to sign the student out when they are ill. Emails can be sent to Mrs. Burrill mrburrill@cbe.ab.ca or Mrs. Ditlof slditlof@cbe.ab.ca. Call display is unreliable, and we are more often than not, unable to verify to whom we are speaking. As a precaution, we will not be taking any over-the-phone permissions for students to leave the school.

Extended Absences of Choice/Vacations

Parents, if you plan vacations during the school year be advised that the absence may affect your child’s academic progress at school. The school will not provide ongoing homework your child during the absence. It is the parent’s responsibility to review and support the child’s learning. The cumulative effect of multiple extended school absences could result in significant gaps in my child’s learning and achievement. The absence may affect my child’s peer relationships at school. Please contact the main office to complete the Student Extended Absence Form and submit it to the school
administration a minimum of one week prior to the beginning of the absence. Extended leave absences will be considered excused only when this form has been completed.

When to Send A Note for your Child

  • To leave the school for any reason
  • To excuse a late
  • To inform Phys. Ed. staff of an injury limiting participation

Attendance in Physical Education (Phys Ed).

When students are unable to participate in Physical Education classes, they will be required to do a written assignment related to the activity/topic being covered in class at that time. Specifics will be determined by the teacher and by the student. 

In accordance with the Alberta Education Program of Study Guide, students can only be exempted from participation in Physical Education for religious or medical reasons

  • If you feel your child should be exempt for religious reasons, you must submit your statement requesting this exemption in writing. 
  • For medical reasons, a note written by a medical practitioner with statement of activities in which the student is not able to participate must be sent to the school. 

In all cases, when an exemption is granted, other activities consistent with the aim and outcomes of the program will substituted where appropriate.

Did You Know?

According to the School Act, the only absences that can be excused are illness, medical / dental appointments, recognized religious holidays, suspensions from school and unavoidable emergency situations!

Sickness or Injury

Visit our Illness & Medical page for more information about students who become ill or suffer an injury in class. 

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​​​Attendance in MyCBE

Our student information system, MyCBE provides parents, guardians and students with access to detailed attendance information. For help creating an account or signing in, please visit Technical Support for Students & Parents.

Attendance records are available in Grades and Attendance or Attendance History. Common attendance codes are:

  • (P) =Present
  • A = Absent
  • L = Late
  • IL = Illness
  • AP = Absent - Parent Called
  • LVE = Leave Early
  • MA = Appointment

A legend of all the attendance codes are available at the bottom of the attendance charts.. To discuss any discrepancies, please contact the school office.

Attendance Expectations at the CBE

We believe there is a strong correlation between attendance and effective education. The CBE Administrative Regulation 6020 - Attendance of Students​ regulation applies to all of our students, and outlines the responsibilities for students, parents and school staff.​​​​​​​​

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