Attendance

Attendance Line: 403-777-7700 ext. 1.

The Calgary Board of Education believes that there is a strong positive correlation between attendance and effective education. At Clarence Sansom, we support these beliefs and values. The Education Act and Calgary Board of Education policy require that students registered in schools or programs attend school regularly and punctually. It is the responsibility of parents to ensure compliance with this legal requirement and the responsibility of schools to ensure that parents are informed promptly when the attendance of a student is not satisfactory. Students registered at Clarence Sansom are REQUIRED to attend each class in which they are registered, including complementary options.

A student who is late must come directly to the office to sign in and get a late slip before proceeding to their locker or class, regardless of the time of day. A student who has been absent must come to the office and give the secretary a note signed by a parent or guardian that explains their absence. A parent or guardian may call to provide a reason for an absence.

Lates & Missed Time

Students and parents are required to account for absences or tardiness (lates) in a manner satisfactory to the school. We expect that a reason for each absence will be provided. 

Please call the attendance line at 403-777-7705 to report an absence or late. Please call in any time (24/7) if your child will be absent as these messages are taken daily. State the name of your child, their homeroom and the reason for the absence, and whether the absence will be for the whole day or a portion of the day. A note signed by a parent is also

acceptable if a parent is unable to call the school. Only the school may excuse an absence or late.

Not all reasons given for an absence/late can be considered legitimate. According to the Alberta School Act and CBE regulations there are only two legitimate reasons for a student to be absent/late:

  1. The student is late or unable to attend due to sickness or another unavoidable cause. These unavoidable causes could include: illness, medical appointments, a family emergency, weather anomalies, or death of a family member or close friend. Sleeping in is an example of an unacceptable reason for being late.
  2. The day is recognized as a religious holiday by the religious denomination to which the student belongs.

Each late that the school has not excused is recorded and monitored for 20 school days. If there are three unexcused lates for a particular student in the 20 days being monitored, the student is required to serve a 30-minute detention. If the student is late for a fourth time in the same 20 day period, they will serve a 45-minute detention and the school will contact
the parents to advise them of the developing pattern of lates and that the next unexcused late may result in a suspension. The parent or guardian would then be required to meet with an Administrator to resolve this issue.

Appointments

Parents wishing to meet with administrators or teachers must contact the school to make an appointment in advance.

Extended Vacations

The CBE stipulates that student absences due to extended holidays during the school year may be classified as “unexcused” at the discretion of the school Principal. Our school policy on extended vacations during the school year is that absences will be recorded as ‘unexcused’ for attendance purposes. The Board does not require that teachers provide work for students who embark upon extended vacations. When families choose to begin summer holidays prior to final assessments, they should be aware that their child will not be able to write the exams before the scheduled dates.

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​Attendance in MyCBE / PowerSchool

Our student information system, MyCBE / PowerSchool provides parents and students with access to detailed attendance information. For help creating an account or signing in, please visit Technical Support for Students & Parents.

Attendance records are available in Grades and Attendance or Attendance History. Common attendance codes are:

  • (_) =Present
  • A = Absent
  • L = Late
  • IL = Illness
  • AP = Absent - Parent Called
  • LVE = Leave Early
  • MA = Appointment

A legend of all the attendance codes are available at the bottom of the attendance charts in PowerSchool. To discuss any discrepancies, please contact the school office.

Attendance Expectations at the CBE

We believe there is a strong correlation between attendance and effective education. The CBE Administrative Regulation 6020 - Attendance of Students​ regulation applies to all of our students, and outlines the responsibilities for students, parents and school staff.​​​​​​​​

We are looking forward to welcoming students back to Sansom tomorrow! Here are some key details to note: https://t.co/m1nYwDU2tU

Table Tennis is getting real! Mr. Brown may need some tips! Just saying…🏓 #topspin https://t.co/zuqtcgM4Z6

RT @UsihChristopher: One more week of classes before the Winter Break! This has been a challenging year for staff, students and families. Covid-19 continues to impact mental health and well-being and some have experienced a loss. Let’s be kind and show more compassion. Words and actions matter!

Grade 7 students learning the art of sewing in CTF class! Such talent and creativity! https://t.co/pZHTxpHQ8O

Life is better when you dance! Scorpions are feeling the rhythm these days in PE! 🎶 https://t.co/J0Hgtj91Hi