Newsletter | June 2019
Principal Message –
Marlene Ray
June is always a busy time, but
also a time to reflect on the year. Deer Run School is a happening place and
without the assistance of all of our dedicated volunteers, we would not be able
to accomplish half of what we do. Thank you to all the parents, grandparents,
siblings, organizations and sometimes even random strangers who volunteer at
our school. You fundraise, celebrate, read with students, practice math, laugh,
play games, golf and construct. I truly believe Deer Run School is a community
of people working together for the benefit of our children and I truly
appreciate the efforts of all of our volunteers and the positive relationships
we have been able to build working together. Be sure to mark June 6th on your calendar
because at 1:00 we will pay tribute
to your commitment through food, songs, liquid refreshments and perhaps even a
very short speech or two!
Did I mention in the first
paragraph about June being a busy time? Well, here’s a quick list of the events
taking place through to the end of the year: (Nothing like ramping up to ramp
down!)
· May 25th & June 1st
- SaturPLAY 10:00
· June 4th to 7th
- Scholastic Book Fair
· June 5th - Grade 1
Assembly - 1:30
· June 6th - Volunteer
Tea 1:30
· June 11th - Alex Dental
Bus grades 2 & 6 - PM
· June 12th & 13th
- Lacrosse Program
· June 18th - student
breakfast volunteer celebration (Details to follow)
· June 18th - Patrol
appreciation event at Fish Creek Park
· June 19th - Grade 6
golf (June 20th alternate)
· June 21st - Sports Day
(alternate June 24th)
· June 24th - Healthy
Hunger day - The Lunch Lady
· June 26th - Grade 6
Farewell Celebration - 10:30
· June 26th – Report
Cards go home and last day of school
· June 27th - Appeal Day
(If have any queries about your child’s report card marks)
As we look towards next year,
remember to let the office know if you are planning to move. We are currently
setting up classes and if our student count is accurate now, it will result in
fewer changes to be made in September. As always, we appreciate your input in
regards to your child’s placement next year. If you have thoughts about a
best-case scenario regarding a learning environment for your child, we need to
know now as opposed to September. Since we do not know yet exactly which staff
members will be teaching in which grades, please do not request specific
teachers. However, if you have insight as to how your child learns; please
inform us in writing as to the type of environment you believe might be best
suited to your child.
If we don’t connect between now
and the end of June, have a most relaxing yet fun-filled summer break!
Deer Run School Council (DRSC) Meeting
Minutes
ANNUAL GENERAL MEETING
(ELECTED POSITIONS TO FILL)
Tuesday,
May 14th, 2019
Location: Deer Run School at 6:30 p.m.
Free
Babysitting Provided
Present:
Chair: Noella
Koop (NK)-Present
Vice Chair: Clare
Yates (CY)-Present
Treasurer: Beth
Van Beek (BVB)-Present
Secretary: Kate
Yetman (KY)-Present
Volunteer Coordinator: Shannon Yerxa (SY)-Absent
Casino Coordinator: Kayleigh
Howard (KH)-Present
Fundraising Coordinator: Tammy
Madsen (TM)-Absent
Key Communicator: Shawna
Burley (SB)-Absent
Administrator: Marlene
Ray (MR, Principal)-Present
Administrator: David
Laidlaw (DL, Assistant Principal)-Present
Additional School
Council Members and Teacher(s) in Attendance:
Roberta Shaw (RS), Wendy Earl (WE), Susan Michaud (SM, Teacher), Judy
Knee (JK), Trevor Knee (TK), Josh Morison (JM), Lyndsey Hampton (LH), Angela
Callbeck (AC)
WELCOME
AND CALL TO ORDER
Meeting called to order at 6:35
PM
APPROVAL
OF AGENDA
It was moved by CY and seconded
by LH that the agenda be adopted-motion carried
APPROVAL
OF LAST MEETING MINUTES
It was moved by KH and seconded
by LH that the last meeting minutes be adopted-motion carried
ADMINISTRATOR’S
REPORT – MR/DL
1.
Spring Concert - huge success … AND fun!
2.
Math night - excellent, great attendance, thanks for the funding
council!
3.
New Area Director - Ann Ard
4.
Kindergarten Orientation - May 16th
(45 registered thus far)
§ -Potentially a 3rd
class will need to be utilized again
§ -NK will do a quick speech to
introduce new parents to our School Council (thanks Noella!)
5.
Wilma Hansen Band workshop - here May
22nd
§ -Grade 6 get to try the
instruments
6.
Volunteer Tea - June 6th
- 1:30 (Spring Picnic Theme)
7.
June 18th - breakfast volunteer
celebration
8.
June 18th - Patrol Celebration - Fish
Creek Park with a pizza lunch
9.
Sports Day - June 21, alternate
June 24
§ -Popcorn Sale Day
§ -All of Kindergarten is invited
to come this year!
10. Grade 6 Golf at Oxbow - June 19th
§ -Strathmore Golf Course (the
whole day is complimentary)
§ -Fee for Bus (covered by parents
via field trip fees earlier this year)
11. Grade 6 Farewell June 26th 10:30 AM
§ Volunteers - Lilly Low, Deb Fettig,
Sarah Jane Blomfield & Shawna Sharp
(these are the lead volunteers, others will be needed as well, thanks CY for
adding your name!)
§ BBCC Up-dates (Bow Bottom
Community Coalition)
§ Community Festival - June 30th,
No Frills parking lot – starts at 10 am
§ Community Garden Plots - 8 left
§ SummerPLAY - at Deer Park
o
free summer day camp (includes breakfast and lunch)
o
ages 5 - 12
o
July 16 to 19 & 23rd to 26th PLUS August 6 to
9th & 13th to 16th
o
LIT Training - student volunteers needed to create a real live counsellor
training experience - June 12th & 19th (starting
around 4:30 for an hour or so)
CHAIR’S REPORT – NK
Teacher’s Appreciation Lunch
-A teacher suggested that we order in
Chinese food
-We need to still pick a date
SPECIAL PRESENTATION – SM
PATs (Grade 6)
-Newspaper stories were written last week (a
4-hour test) so the first PAT is done already
-Teachers do lots of prep with the students
to prepare them for these tests.
Additionally, this year we had Sigmund Brouwer do a one-day workshop
with Grade 5 & 6 students helping them to learn how to prepare a story.
-Handout Given: 5 Tips to reduce Test Anxiety in Children (on
one side) and the other side had a list of things that cannot be measured on a
test such as a student’s compassion, patience, perseverance, etc.
-There will be 6 tests in total this time as
Math will now be done over 2 days
ELECTIONS—NK
-All positions are ideally held for a
two-year commitment (where possible, but of course unforeseen circumstances can
shorten a person’s ability to commit for two years and will be respected)
Chair
CY motioned to elect Roberta Shaw to the
position of Chair, LH seconded the motion, and RS accepted the nomination–
motion carried (Thanks Roberta!)
Vice Chair
RS motioned to elect Wendy Earl to the position
of Vice Chair, LH seconded the motion, and WE accepted the nomination– motion
carried (Thanks Wendy!)
Treasurer
BVB has agreed to keep fulfilling the role
of Treasurer in the interim as unfortunately no candidates were identified
tonight. It is, however, our hope that a
new candidate for Treasurer will be willing to put their name forward to be
voted on in a Fall meeting as BVB has indicated her wish to keep her years as
Treasurer at a very respectable and much appreciated 5 years (Thanks Beth!)
Secretary
KH motioned to elect Judy Knee to the
position of Secretary, CY seconded the motion, and JK accepted the nomination—
motion carried (Thanks Judy!)
NEW BUSINESS
-None
ADJOURNMENT (DREPA meeting to follow immediately afterwards!)
It was moved by BVB and seconded by JM that
the DRSC meeting be adjourned and we move immediately into the DREPA meeting at
7:20 PM-motion carried
Deer Run Elementary Parents Association
(DREPA) Meeting Minutes
(VOLUNTEER POSITIONS TO FILL)
Tuesday,
May 14th, 2019
Present:
Chair: Noella
Koop (NK)-Present
Vice Chair: Clare
Yates (CY)-Present
Treasurer: Beth
Van Beek (BVB)-Present
Secretary: Kate
Yetman (KY)-Present
Volunteer Coordinator: Shannon Yerxa (SY)-Absent
Casino Coordinator: Kayleigh
Howard (KH)-Present
Fundraising Coordinator: Tammy
Madsen (TM)-Absent
Key Communicator: Shawna
Burley (SB)-Absent
Administrator: Marlene
Ray (MR, Principal)-Present
Administrator: David
Laidlaw (DL, Assistant Principal)-Present
Additional School
Council Members and Teacher(s) in Attendance:
Roberta Shaw (RS), Wendy Earl (WE), Susan Michaud (SM, Teacher), Judy
Knee (JK), Josh Morison (JM), Lyndsey Hampton (LH), Angela Callbeck (AC),
Trevor Knee (TK)
CALL TO
ORDER
Meeting called to order at 7:21
PM
APPROVAL
OF AGENDA
It was moved by AC and seconded
by JK that the agenda be adopted-motion carried
APPROVAL
OF LAST MEETING MINUTES
It was moved by RS and seconded
by JM that the last meeting minutes be adopted-motion carried
TREASURER’S
REPORT – BVB
(Please note that further details
surrounding our accounts can be provided upon request, a summary will be
provided here)
Society Annual Review
Financial statements have been
reviewed. The society annual return is ready to be mailed in.
Summary of Funds
REGULAR ACCOUNT
$20,818.24 Bank Statement Balance as of April 30th,
2019
(3,000.00) Approved/Allocated to come out
of account
$17,818.24 Approximate
Total-Regular Account
CASINO ACCOUNT
$70,465.37 Bank Statement Balance as of April
30th, 2019
(30,866.33) Approved/Allocated to come out
of account
$39,599.04 Approximate
Total-Casino Account
COMMITTEE REPORTS
None
VOLUNTEER POSITIONS FILLED
Volunteer Coordinator
Lyndsey Hampton put her name
forward-thank-you!
Fundraising Coordinator
To be filled once a volunteer has
been identified
Key Communicator
Josh Morison put his name
forward-thank-you!
FUNDING REQUESTS
Kindergarten Orientation
It was moved by WE and seconded
by AC that we approve up to $300 for goodie bags and snacks from our Regular
Account-motion carried
Classroom Activity Allotment per
Student
It was moved by AC and seconded
by JK that we approve up to $34 per student for field trips and classroom
presentations for the 2019/2020 school year from our Casino Account-motion
carried
Popcorn Supplies
It was moved by LH and seconded
by CY that we approve up to $200 for popcorn supplies to cover off our May
& June needs from our Regular Account-motion carried
Annual Teacher’s Luncheon
It was moved by KH and seconded
by JM that we approve up to $600 for an “order in” style luncheon for teachers
(likely Chinese food) from our Regular Account-motion carried
Babysitting
It was moved by CY and seconded
by WE that we approve $320 for 2 babysitters at each of the required 8
meetings/school year (by way of $20 each in a Walmart gift card previously)
from our Regular Account-motion carried
NEW BUSINESS
New Cheque Signers
-Chair, Vice Chair, &
Treasurer (so 3 people have signing authority) will need to complete the bank
paperwork necessary to take over cheque signing authority for our DREPA Regular
account as well as the Casino account
-Please bring the minutes in from
our DRSC AGM (i.e. the meeting that came right before this one!) in case the
bank wants to see where you were elected into the positions
-Please confirm what other things
such as identification may need to be provided (i.e. personal identification,
for example, like a driver’s license)
Changing the Meeting Date: Yes or No?
-After a long discussion, it was
decided that the new day for monthly meetings will be the 2nd
Wednesday of the month starting Wednesday, September 11th 2019
-The 2nd Wednesday
should work well for September, October, & November 2019 (December gets
skipped), the 3rd Wednesday in January 2020 is likely best (fyi),
and then February, March, April, and May 2020 (May AGM) being the 2nd
Wednesday again
NEXT MEETING DATE AND ADJOURNMENT
-Please join us to celebrate
another great year at Filo’s Restaurant
at 6:30 PM on Tuesday, June 11th, 2019.
-Please note that this event is
not considered to be an official meeting and is not sponsored by DREPA (fyi).
Our next two “official” consecutive meetings will be held in September 2019 on
Wednesday, September 11th.
-It was moved by WE and seconded
by AC that the meeting be adjourned at at 7:47 PM-motion carried
Please refer to our school website throughout June and the summer for
Back to School Information.
Transportation and Noon
Supervision is available online through your “My CBE/Powerschool” account.
Please ensure that you
“Subscribe to Stay Informed” to receive commercial messages from the CBE which
would include topics such as picture days, student fees, field trip costs,
Healthy Hunger lunches and more. To subscribe
go to www.cbe.ab.ca/subscribe.
June 2019
Sunday
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Monday
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Tuesday
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Wednesday
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Thursday
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Friday
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Saturday
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1
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SaturPlay
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2
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3
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4
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5
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6
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7
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8
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Scholastic Book Fair
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Scholastic Book Fair
Grade 1 Assembly at 1:30
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Scholastic Book Fair
Volunteer Tea @ 1:30
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Scholastic Book Fair
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9
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10
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11
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12
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13
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14
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15
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Gr 6 S.S. PAT
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Gr 6 Math PAT
Lacrosse Program
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Gr 6 LA Pat
Lacrosse Program
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16
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17
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18
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19
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20
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21
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22
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Gr 6 Science PAT
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Patrol Appreciation Event at Fish Creek Park
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Sports Day
Popcorn Sales
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23
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24
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25
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26
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27
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28
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29
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Alternate Sports Day
Healthy Hunger Lunch
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Grade 6 Farewell @ 10:30
Report Cards
Last Student Day
Dismissal at 12:30
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Appeals
8:00 – 12:00 noon
No School for Students
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Organizational Day
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30
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