Parental involvement is a vital component of school programs. At Dr. Oakley School we encourage parents to become involved through volunteering and our Pinnacle Parent Advisory Council (PPAC).

Volunteers play an important role. Through volunteer assistance, we are able to enhance the educational opportunities for our students. We recognize the value and encourage the use of volunteers in our school. All parents are welcome to volunteer but require a Calgary Police Services volunteer check. All information and documentation can be obtained through the main office. Volunteer clearances are valid for five years and can be transferred from a previous school.

Generally, volunteers provide assistance in the following ways:

  • Resource
    Volunteers who have an area of expertise or an educational experience that they would like to share with a group of students in order to enhance a unit of study. Parents should inform the classroom teachers of their expertise in this area.
  • Support Service
    Volunteers who directly or indirectly assist teachers by providing non-instructional services. This may be on a long- term or short-term basis. Some examples of support service activities are listening to children read, making math games, assisting teachers on field trips, assisting in sports events, working in the learning commons and assisting with fundraising events. Parents may also choose to work in the workroom area, helping with collating and cutting laminated material, and with drawing and preparation of classroom material.

Volunteer Ethics

The following code of ethics shall apply to all volunteers of Dr. Oakley School:

  • The volunteer must be discreet
  • It is essential that a volunteer never publicly discuss children, parents or school staff
  • The volunteer works in the school at the invitation of the professional staff
  • The volunteer must respect the professional role and judgment of the teacher
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​​​​​Volunteer with Us

​We welcome volunteers in the classroom, on field trips and with certain tasks at school or at home. Certain activities or field trips would not be possible without the active participation of our volunteers. Contact us about ways you can volunteer with our school.​

​(Please note, guest speakers or visitors to the school, and parents/guardians assisting their own child only are not considered to be volunteers and do not require a police information check.) 

Volunteer Security Clearance Process 

​Step 1: Prospective volunteers must first  register as a volunteer at the school office where you plan on volunteering. School administrators will verify your identity and register you in the CBE volunteer database. The school office will provide you with a letter enabling you to obtain a police information check from the Calgary Police Service (CPS). 

Please note, prospective volunteers must reside in Canada for a full year before registering. Police clearances from countries other than Canada are not accepted. 

Step 2: Visit the CPS online system, electronic Police Information Check (ePIC), to obtain your police check using your CBE volunteer letter. 

If you are unable to complete the process online, you may visit a police information check location instead. 

Step 3: Once you have received your clearance document from CPS you will need to share it with the school in-person or by email.


Your security clearance is valid for five years and the cost is $21.25 ($15.00 for police clearance and 5.95+GST service fee) which is charged during the online ePIC application. This fee is not covered by the CBE. 

Volunteering for an Off-Site Activity

If you want to volunteer for an off-site activity, please keep in mind: 

  • Volunteers on an activity are considered representatives of the Calgary Board of Education and are subject to the same expectations as staff
  • Volunteers are subject to the requirements of CBE Administrative Regulation 5003 – Volunteers, which includes an application and a police security screening check
  • Volunteers are covered by the CBE’s liability insurance policy while performing their assigned duties
  • Volunteers are covered by WCB while performing their duties
  • Volunteers receive direction from and are accountable to the teacher-in-charge​​​