​​​​​Volunteer with Us

​We welcome volunteers in the classroom, on field trips and with certain tasks at school or at home. Certain activities or field trips would not be possible without the active participation of our volunteers. Contact us about ways you can volunteer with our school.​

​(Please note, guest speakers or visitors to the school, and parents/guardians assisting their own child only are not considered to be volunteers and do not require a police information check.) 

Volunteer Security Clearance Process 

​Step 1: Prospective volunteers must first  register as a volunteer at the school office where you plan on volunteering. School administrators will verify your identity and register you in the CBE volunteer database. The school office will provide you with a letter enabling you to obtain a police information check from the Calgary Police Service (CPS). 

Please note, prospective volunteers must reside in Canada for a full year before registering. Police clearances from countries other than Canada are not accepted. 

Step 2: Visit the CPS online system, electronic Police Information Check (ePIC), to obtain your police check using your CBE volunteer letter. 

If you are unable to complete the process online, you may visit a police information check location instead. 

Step 3: Once you have received your clearance document from CPS you will need to share it with the school in-person or by email.


Your security clearance is valid for five years and the cost is $21.25 ($15.00 for police clearance and 5.95+GST service fee) which is charged during the online ePIC application. This fee is not covered by the CBE. 

Volunteering for an Off-Site Activity

If you want to volunteer for an off-site activity, please keep in mind: 

  • Volunteers on an activity are considered representatives of the Calgary Board of Education and are subject to the same expectations as staff
  • Volunteers are subject to the requirements of CBE Administrative Regulation 5003 – Volunteers, which includes an application and a police security screening check
  • Volunteers are covered by the CBE’s liability insurance policy while performing their assigned duties
  • Volunteers are covered by WCB while performing their duties
  • Volunteers receive direction from and are accountable to the teacher-in-charge​​​


Volunteering at Haultain Memorial

Volunteers continue to be a vital part of our school’s operation. Research strongly indicates that the single most powerful factor in developing productive school experiences is the close relationship between home and school, parents and teachers. Our school recognizes the value and encourages the use of volunteers to enhance our programs.

Volunteers can assist by:

  • Improving the adult/student ratio
  • Expanding the variety of classroom activities
  • Allowing teachers to spend more instructional time with students
  • Enriching the quality of school programs
  • Building an understanding through involvement.

Another goal of the volunteer program is to promote communication between school staff and parents as we work together to provide the best possible education for our children.

All volunteers must adhere to the guidelines within Administrative Regulation 5003. Parents, grandparents and care givers can volunteer on a regular or occasional basis. Some of the volunteer programs Haultain Memorial has to offer include:

  • Classroom Assistance: In-Class Kindergarten volunteers may be asked to help set up crafts/activities, tidy the paint/sand/water centres, help children at centres, and/or help children with reading skills. Grades 1-6 volunteers work with children on spelling, basic facts and oral reading, as well as supervise students while on fieldtrips.

  • Classroom Assistance: Teacher Materials  Volunteers assist in preparing instructional materials by making booklets,  laminating material once a week and/or photocopying materials on a regular basis.

  • Home Room Parent Volunteers meet with the teacher to get volunteer list, phone volunteers and do monthly calendar. They may also arrange for classroom volunteers for events or fieldtrips and attend Parent Council meetings.

  • "Calgary Reads" Program  Volunteers read "one-on-one" with students to provide extra skill work. Workshops are provided to learn specific strategies for assisting in this area.

  • Computer Lab Assistance Volunteers work with students on the computers in the library, are active members of the school Technology Committee and may provide school website support. Haultain's computers are Mac format.

  • Library Assistance Volunteers card and shelve books, process new materials, help children find materials, and change bulletin board displays.

  • Telephone Attendance Volunteers must commit to working the following hours: 8:40 AM. until approx. 9:20 AM.  or  1:10 until approx. 1:30 PM.

  • Fundraising Volunteers help with special events such as:  gift basket raffle and casino.

  • Special Events Volunteers set up the gym for a events like the School BBQ. They also provide Ice Skating Supervision, help with Activity Day, and organize other cultural events.

  • Clerical Assistance Volunteers assist with the publishing of the school newsletter by doing the photocopying, collating, and stapling. Other occasional jobs to assist the secretary (on call as needed) are sometimes required by the office. Volunteers are also valuable as telephone receptionists to book parent/teacher interviews. 

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