​​​​​Volunteer with Us

​We welcome volunteers in the classroom, on field trips and with certain tasks at school or at home. Certain activities or field trips would not be possible without the active participation of our volunteers. Contact us about ways you can volunteer with our school.​

​(Please note, guest speakers or visitors to the school, and parents/guardians assisting their own child only are not considered to be volunteers and do not require a police information check.) 

Volunteer Security Clearance Process 

​Step 1: Prospective volunteers must first  register as a volunteer at the school office where you plan on volunteering. School administrators will verify your identity and register you in the CBE volunteer database. The school office will provide you with a letter enabling you to obtain a police information check from the Calgary Police Service (CPS). 

Please note, prospective volunteers must reside in Canada for a full year before registering. Police clearances from countries other than Canada are not accepted. 

Step 2: Visit the CPS online system, electronic Police Information Check (ePIC), to obtain your police check using your CBE volunteer letter. 

If you are unable to complete the process online, you may visit a police information check location instead. 

Step 3: Once you have received your clearance document from CPS you will need to share it with the school in-person or by email.


Your security clearance is valid for five years and the cost is $21.25 ($15.00 for police clearance and 5.95+GST service fee) which is charged during the online ePIC application. This fee is not covered by the CBE. 

Volunteering for an Off-Site Activity

If you want to volunteer for an off-site activity, please keep in mind: 

  • Volunteers on an activity are considered representatives of the Calgary Board of Education and are subject to the same expectations as staff
  • Volunteers are subject to the requirements of CBE Administrative Regulation 5003 – Volunteers, which includes an application and a police security screening check
  • Volunteers are covered by the CBE’s liability insurance policy while performing their assigned duties
  • Volunteers are covered by WCB while performing their duties
  • Volunteers receive direction from and are accountable to the teacher-in-charge​​​


Volunteering at Janet Johnstone School

Our Parent Volunteer Program includes all those who volunteer for special programs or field trips, as well as those who come in on a regular basis to assist teachers in the preparation of materials and in helping in a capacity requested by the teacher. In order to ensure that volunteers are always contributing to the effectiveness of the learning of all children, the following volunteer creed was developed by a volunteer committee.

HOW TO get your volunteer clearance:

In order to volunteer in the school, ALL parents must have the Annual Volunteer Registration Form completed and sent into the office.   If you’re interested in volunteering this school year, please fill it out  and return it to the school. 

Once the Annual Volunteer Registration Form has been collected, then there are two options:

1.     If your Police Clearance has not expired, then you are ready to volunteer!

2.     If your Police Clearance has expired OR if you haven’t ever completed a Police Clearance, then you will need to complete the following:

a.     Send in a picture of your driver’s license to jnstahl@cbe.ab.ca

b.     Send in a picture of you holding your driver’s license to jnstahl@cbe.ab.ca

3.     Once the office receives BOTH pictures, then you will be sent by email a letter.  The subject of the email will state: “Important Police Clearance”.  The letter will outline your next steps with the Calgary Police.

4.     Once the Calgary Police have completed their portion of the clearance, they will contact you directly.  When you have confirmation from CPS, you can then share it with CBE.  You will then be notified by our volunteer coordinator (Jocelyn Gelinas) that you are cleared to volunteer.


Here is a list of some POSSIBLE upcoming events that you may want to have your Volunteer Clearance ready for:

  • community walks
  • in-class opportunities
  • off-site trips
  • in school residencies
  • pizza lunch
  • popcorn snack
  • Carnaval D'Hiver

Volunteer Creed

  • To help enhance the educational programs in consultation with teachers and administration.
  • To keep confidential that which we see.
  • To help build children’s self-esteem.
  • To observe school security and fire drill routines.
  • To sign in at the office and acquire a name tag.
  • To provide encouragement to all students and teachers.
  • To have fun and enjoy your valuable contribution.
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