Please ensure you have your Security Clearance done and have handed in your Annual Volunteer Form. Both of these are needed to volunteer.
Process for Volunteer Security Clearance
We have had many inquiries about Security Clearance letters so wanted to remind families of the process.
1. Parents start the process by bringing a piece of government ID to the office.
2. We enter your information into our database, give you a letter and ask you to complete the process online using the CPS online tool.
3. Once cleared, you “share" the letter online with the CBE. You can also present a clearance letter at the office and we can clear you as long as the letter is not stale-dated (6 months old)
4. Once cleared and you have handed in your Annual Volunteer Authorization form, you are good to go!
- Please know that if a parent/ guardian skips step #1 and gets a police clearance letter on their own, they are not permitted to volunteer until we connect the two databases.
- The school database and the CPS database live as separate entities. We start the process at school so the two systems can “talk to one another” and your clearance can last 5 years.
- If you have received a clearance letter but have not been to the school to populate our database, and the clearance letter is older than 6 months, you have to start the process again and are not cleared to volunteer.
- If you have received a clearance letter for volunteering in classes and on field trips within the last 6 months, you can simply pop in with your ID and be cleared by the principal. Letters for agencies other than the CBE do not transfer.