We've changed some things to make your site more secure and to make it even easier to edit.
- The public view of your site now uses https, just like the editing view, so you never need to worry about switching back and forth
- To get to the editing view, instead of using "school.portal.cbe.ab.ca", use "school-edit.cbe.ab.ca"
- If you have editing permissions for your school website, you can access the edit view of any page by replacing "https://school.cbe.ab.ca/..." with "https://school-edit.cbe.ab.ca/..."
- Make sure you keep the rest of the URL in place (.../school/yourschoolname/...) - that's how the system knows which page you want to edit
- Never use the "school-edit" address to link to the page
Secure (Edit) vs. Public View
Every page in your website has two views: a public view and an editing view. It's critical that you use them carefully because:
- You can only edit the site when you're in the editing view (surprise!)
- Only CBE users with editing privileges can access the editing view. If anyone else tries to look at the site using the editing view, they'll see this:
If you have editing permissions (as either an Editor or Approver), you can access the editing view of a page by simply modifying the URL in your browser address bar.
Public pages all start with https://school.cbe.ab.ca...
Editing pages all start with https://school-edit.cbe.ab.ca...
If you look at your browser address bar right now, you can see that you're on the public view of this page:
If I was going to edit the page, I'd use this address:
Since you don't have editing permissions on this site, if you try to access the secure view of the page, you will get an access denied message. The same thing will happen for any student, parent, or other public visitor who tries to get to a secure page in your school website. The easiest way to make sure that you never send an editing (school-edit) link by mistake is to always use the public view of your website unless you are actively editing.
Hint: even when you're editing, keep the public view of your site open in another tab, so if you need to send a link to someone, include it in a SchoolMessenger broadcast, or even add it to another page in your website, you always have the public URL on hand.
Getting Into Edit View
To access the editing view of a page you just need to make one change to the first part of the page URL:
Change the first "school" to "school-edit" and leave the rest of the URL intact.
When you go to the editing view, you may be asked for your credentials. If so, just use your regular CBE username and password.
How Do I Know I'm in the Edit View?
You can easily tell if you are in the editing view or public view by checking for the SharePoint ribbon, which only appears in the editing view. It's a grey bar displayed at the top of the page with several subtle hints (like a giant "SharePoint" and your name) to help you recognize it.
This is the public view:
This is the editing view:
HTTP or HTTPS?
The site will display for everyone (public visitors and editors) using https, so you never need to change it to http.
Getting Back to Public View
To get back to the public view, just change “school-edit" back to “school” in your URL.
It's important to move back to the public view after you're done editing so that any time you send a link (or URL) to your parents, students, or staff you give them the public link (that they'll have access to) and not the editing link (which they won't be able to view). Always use the public view to browse your site, even if you have editing permissions: it's the easiest way to avoid sending out a link that your users can't access.
This step is important because it will always show you your status of the web page you are working on and if another user has it checked out.
If you don't see the ribbon, click on the SharePoint Settings gear icon and then choose Show Ribbon: