Permissions & Access

Who Can Edit?

To edit a page in your website, you must:

  1. Be a CBE staff member
  2. Be a member of the security group for your school
  3. Be granted editing permission by your principal in the School Profile Manager

All principals automatically have advanced editing permission (Approver) for their website.

Before You Do Anything Else

Your public website is important and... public. Before editing (or granting editing permissions):

  • Review the instructions for User Access in Staff Insite
  • Have all editors complete the new School Website Editor Code of Conduct checklist on that page

Permissions | Editors (Basic) vs Approvers (Advanced) 

Basic

Can edit basic page content (excludes homepage, calendar and news stories) such as:

  • Text changes
  • Adding attachments
  • Creating links 
  • Adding images

This level will provide users 90% of all the functionality that will be required to maintain their school website. 

Advanced

This includes the basic editing capabilities plus:

  • News stories (Post)
  • Calendar (Event) 
  • QuickLinks
  • Principal's Messages blog
  • Moderation (Scheduler) of News and QuickLinks on the schools home page 

Granting Permissions to Staff Members?

Since you've already followed the link in the "Before You Do Anything Else" section at the top of this page, here's how to manage permissions for your school site (if you haven't, this would be a great time to do that - we'll wait).

If you’re a principal (or have been given access to the School Profile Manager by your principal):

  1. Log-in to the School Profile Manager 
  2. Click the edit icon beside your school 
  3. Add the names of users who should have editing rights on your school website in the SchoolBundle Editor or SchoolBundle Approvers field. Note that you don't need to add anyone to both; anyone who is an Approver will have access to all Editor functions as well. Also note that all principals have Approver rights on their site automatically, so don't need to be added through the School Profile Manager.


  4. Validate the names using the check icon if you didn’t use the address book to select them 
  5. Save your changes 

Once you’ve granted access, user permissions will be updated in an overnight process.

Keep It In the Family

Based on feedback from principals, we’ve designed it so that only members of your school security group will be able to edit your website. 

  • If you add the name of a CBE employee who is not associated with your school, their permissions will not be added in the overnight process. 
  • If someone with editing permissions leaves your school, their rights will be automatically removed, even if you haven’t yet removed them in School Profile Manager, to maximize security and minimize manual upkeep. 

It's not possible to grant editing rights to people who are not CBE employees, like School Council members, Classroom Coordinators, or other volunteers.

How Can I Tell?

The easiest way to see if someone is in your school security group is to use Outlook to open your school distribution list. Usually, if someone is in that list. they're in your security group as well. If you're not sure, check with the Help Desk.

Last modified on

RT @RobertThirskCBE: When you compress the 12 Days of Giving into 1, the Comets really come through! #awesomekids #justthestart #WeAreCBE https://t.co/eQyELYT5s3

Calgary Transit is waiving the administration fee for the return of December adult and youth monthly passes. Learn more on their website. #yycbe #WeAreCBE https://t.co/BHhgLrZZqk

Information has been shared with families of students in Grades 7-12 about the move to at-home learning starting on Monday, Nov. 30. Learn more: https://t.co/fDRBX3310z #yycbe #WeAreCBE https://t.co/mW452ymora

RT @KiddleCBE: Grade 1 students have been discussing - What makes a great community? Here are their super citizens. We can all learn a lot from our youngest citizens. #supercitizens #WeAreCBE https://t.co/hZuCYFmvSQ

RT @cranston_school: Staying connected across the school! We are all part of an invisible web! @patricekarst #WeAreCBE https://t.co/zKtzaAbVXJ

At the Nov 25 regular board meeting, the Board of Trustees voted to approve the closure of the National Sport School effective June 30, 2021. https://t.co/M0PHbcRRFS #yycbe https://t.co/C3ABwJE2aV

There will be a Board of Trustees public meeting today at noon for the consideration of closure of the National Sport School. Due to current COVID-19 guidelines this meeting will be held virtually. We invite you to stream the meeting online https://t.co/nvCl1fNgoJ #yycbe https://t.co/7HjNLpzKg8

The province announced important new health measures for all K-12 students in the province. We have shared this information with our families and more details will be provided in the coming days https://t.co/KTRPfzudvI #yycbe #WeAreCBE https://t.co/VTSdrZYg7L

In light of the Alberta Government's current COVID-19 guidelines today's Board of Trustees public meeting will be held virtually starting at noon. We invite you to stream the meeting online https://t.co/nvCl1fNgoJ #yycbe https://t.co/jJCCx7aJtN

RT @EdMattersYYC: Team Gio and @italianctrYYC are supporting food security programs for our students through sales of a holiday gift box! Delicious ingredients for you and your loved ones plus the added benefit of feeding students in need. Get yours soon before they're gone! https://t.co/RU71VX6tGr