​​​​​Volunteer with Us

​We welcome volunteers in the classroom, on field trips and with certain tasks at school or at home. Certain activities or field trips would not be possible without the active participation of our volunteers. Contact us about ways you can volunteer with our school.​

​(Please note, guest speakers or visitors to the school, and parents/guardians assisting their own child only are not considered to be volunteers and do not require a police information check.) 

Volunteer Security Clearance Process 

​Step 1: Prospective volunteers must first  register as a volunteer at the school office where you plan on volunteering. School administrators will verify your identity and register you in the CBE volunteer database. The school office will provide you with a letter enabling you to obtain a police information check from the Calgary Police Service (CPS). 

Please note, prospective volunteers must reside in Canada for a full year before registering. Police clearances from countries other than Canada are not accepted. 

Step 2: Visit the CPS online system, electronic Police Information Check (ePIC), to obtain your police check using your CBE volunteer letter. 

If you are unable to complete the process online, you may visit a police information check location instead. 

Step 3: Once you have received your clearance document from CPS you will need to share it with the school in-person or by email.


Your security clearance is valid for five years and the cost is $21.25 ($15.00 for police clearance and 5.95+GST service fee) which is charged during the online ePIC application. This fee is not covered by the CBE. 

Volunteering for an Off-Site Activity

If you want to volunteer for an off-site activity, please keep in mind: 

  • Volunteers on an activity are considered representatives of the Calgary Board of Education and are subject to the same expectations as staff
  • Volunteers are subject to the requirements of CBE Administrative Regulation 5003 – Volunteers, which includes an application and a police security screening check
  • Volunteers are covered by the CBE’s liability insurance policy while performing their assigned duties
  • Volunteers are covered by WCB while performing their duties
  • Volunteers receive direction from and are accountable to the teacher-in-charge​​​


Volunteering at Sundance School in 2023-2024

Bienvenue! We are excited for another school year at Sundance School. We are anticipating several school wide volunteer opportunities throughout 2023/24 as well as the opportunity to volunteer in your child’s classroom. 
The following forms MUST be completed, returned and processed prior to adding you to our volunteer pool.  The 2 required forms are available on this website page.  Please print them and send the completed forms back to school with your child or email them to : volunteer.sundance@gmail.com.

Sundance School Volunteer Consent Form 2023-24: In order for you to be included amongst  our registered volunteers for a given year, the Personal Information Protection Act requires that we seek permission to share your contact information with Sundance School Council committee members, designated Room Parents and the acting Volunteer Coordinators. One form is required per volunteer. 

CBE Annual Volunteer Registration Form:  A new form must be submitted every school year.  Please ensure you complete both sides of the form and sign where indicated.   One form is required per volunteer. 

Along with the above forms, volunteers must have a current approved Police Clearance status initiated through the school office. Unfortunately, we are unable to use previous police clearances that you may have. Police clearances with CBE are valid for 5 years.
CBE Police Clearance/Information Check:  Your current Police Clearance status will be checked once we have received the above forms. If you need to apply for or renew a Police Clearance, we will notify you via email or phone call.  This is a multi step process that starts with a visit to the School Office, (to present your identification), and can take
 a few weeks to complete.  NEW! in 2023, the CPS is now charging volunteers $21.25 to complete your police clearance.  You will be notified via email once you are approved to volunteer. If you have waited for more than 2 weeks from the time of sharing your Police Clearance, please reach out to the Volunteer Coordinators for further investigation. .  

Merci & thank you,
Nicole K.
Volunteer Coordinator,
Sundance School

Casino Fundraiser, December 19-20, 2023

Sundance Parents Association (SPA) returns to the Deerfoot Inn & Casino on December 19 & 20, 2023 for the biggest School fundraiser of the year! The last casino event in December 2021, raised over $ 64,000 to enhance student's learning.  This money was used to handpick exceptional residency programs; supported multiple field trips which required bus transportation; enriched French cultural events/celebrations; strengthened the music program and purchased higher level technology to replace aging devices that could not support the updated software.  It is impossible to offer these opportunities to students if our school does not have volunteer support for December 19-20, 2023. 

36 volunteers, over the two-days receive free parking, snacks and a meal!  Please consider which role interests you. Casino Fundraiser Volunteer Sign-Up. It is possible to sign up for 2 spots but they MUST be the same role both days.  No police clearance is required. Volunteers can be your neighbour, friend, relative, or co-workers.  All volunteers must be 18 years or older and cannot play the casino games or slot machines during these 2 days.  If you have questions contact: casinosundance@gmail.com. Thank you.

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