email: WoodmanAttendance@cbe.ab.ca (type student's first & last name in subject line)
phone: 403-777-7490 ext. 1 (clearly provide student's first & last name, then spell last name)
Please notify the school office if your student is going to be Absent or Late, preferably before classes start, by sending an email* (preferred) or calling the number above. Due to high call volumes, please try to avoid calling the office directly, and use either method above. Be aware that it can take some time for notices to be updated.
Students - We want you at school! Your teachers have great things planned for you each day. Our middle school program is designed specifically for the active needs of eleven to fifteen year olds. Your learning takes place in hands-on demonstrations, laboratories, interactive lessons, performances, and student-driven discussions. If you are not here to participate, you miss significant learning opportunities that may impact your overall achievement.
If students have to be absent or late, parents/legal guardians are asked to contact the school office by emailing WoodmanAttendance@cbe.ab.ca or calling 403-777-7490 and pressing 1 to record your absence or late. Our office is open at 8:30 a.m., and the email address/voice mail is available 24 hours a day. It is the responsibility of parents and students to make sure all absences and lates are explained. Our automated phone system will be calling home in the morning and after lunch to notify parents when students are absent or late. While this system is generally quite accurate, there are occasions when a student is missed. If you receive this call, and want to verify your child’s attendance, please do not hesitate to call the school.
Some absences are unavoidable due to health problems or other circumstances. The CBE determines the following reasons for absence as an excused absence:
· If a student is sick, or has a medical or dental appointment.
· If you have a family emergency or a funeral.
· If you have a religious or cultural observance.
· If there is a court appearance directly related to the student
· If your child is suspended, expelled, or on a home supported leave from school.
We recognize enrichment activities and travel may present unique learning opportunities for your child. It is important to remember that these absences can create gaps in student learning and social development. The CBE provides many opportunities for families to holiday during winter, spring and summer breaks. We encourage you to book holidays during these breaks. An Extended Absence Request must be obtained from the office with three days of advance notice of the absence, allowing for enough time to bring it to teachers to complete and sign. A copy will also be included on the school website. Students will be responsible for making up any missed assignments by checking the information posted on the teachers’ web-based platform (D2L, blog, etc.).
The CBE determines the following reasons for absence to be an unexcused absence:
· If you take a vacation or family holiday during school days.
· If your child needs to start late or leave early from school, due to non-school related extracurricular activities (athletic activities, enrichment programs, music programs, theatre performances, etc.)
If you are absent, you will be required to make up the time after class. If these absences continue, an Attendance Improvement Plan will be started, and ultimately contact with a CBE Attendance Officer may be required. Parents will be asked to come to the school in order to work out a solution to the problem. If poor habits develop, they are often difficult to break.
1. Late Policy Sign In
There is a Class Time Schedule at the front of your handbook with the start and end times of the school day. Students are expected to arrive at school on time. The morning entry bell rings at 9:05, and the late bell rings at 9:10. Students must be in classrooms by 9:10 for attendance, morning announcements and the start of Period 1. Arriving late to class disrupts the teaching and learning environment. Being late for medical or dental appointments etc. (excused) must be accompanied by an email or phone call from parents. Students arriving late to school must always report to the school office, sign into the Late Binder and retrieve a late slip prior to proceeding to their classroom. Receiving a Late Slip is a requirement, regardless of whether you come to school on foot, bicycle, school bus, public transport or by private vehicle. This will assist with accurate attendance reporting. We understand that occasionally traffic will cause an unforeseen late but for the most part we expect students to arrive to school with enough time to organize materials, go to their locker and report to class. We appreciate your support in assisting your child to set a routine that promotes punctuality and regular attendance, and that values their class time.
2. Leave Early
If you need to leave the school for an appointment a parent or guardian must send an email WoodmanAttendance@cbe.ab.ca or written note to the school. Students must show this note to their classroom teacher to allow them to leave class and report to the main office at the agreed upon time. Following this procedure will lower the volume of phone calls the main office receives, will reduce wait times for parents, and will reduce telephone interruptions to classrooms. Parents of Grade 5-6 students are required to enter the school and sign out their child in the “Sign Out” binder. Students in Grades 7-9 may sign themselves out in the “Sign Out” binder, if they have the required note or email from their parents.
3. Punctual Arrival to Class
In order to report between classes as quickly as possible, take all the needed materials for learning for Periods 1-2, prior to Nutrition Break. At Nutrition Break, plan for the materials you will need for Periods 3-4. At the end of lunch, bring all the materials you need for the rest of the afternoon. Students are discouraged from accessing their lockers in between classes. Teachers take attendance in PowerSchool each period of the day. If a student does not report to class within two minutes of the designated start time, they will be marked Absent. If the student arrives after attendance has been completed, the absence will be modified to Late. Parents have access to period-by-period attendance through the PowerSchool application.