Attendance

Attendance Notifications:

email | WoodmanAttendance@cbe.ab.ca (type student's first & last name in subject line)

phone | 403-777-7490 ext. 1 (clearly provide student's first & last name, then spell last name)

Please notify the school office if your student is going to be Absent or Late, preferably before classes start, by sending an email* (preferred) or calling the number above. Due to high call volumes, please try to avoid calling the office directly, and use either method above. Be aware that it can take some time for notices to be updated.


We want students at school!  Teachers have great things planned for students each day. Our middle school program is designed specifically for the active needs of 11 to 15-year-olds.  Student learning takes place in hands-on demonstrations, laboratories, interactive lessons, performances, and student-driven discussions.  If a student is not here to participate, they miss significant learning opportunities that may impact their overall achievement.

If a student must be absent or late, parents/legal guardians are asked to contact the school office by emailing woodmanattendance@cbe.ab.ca.  Our office is open at 8:30 a.m., and the email address/attendance line is available 24 hours a day.  It is the responsibility of parents and students to make sure all absences and lates are explained. Our automated phone system will be calling home in the morning and after lunch to notify parents when students are absent. While this system is generally quite accurate, there are occasions when a student is missed.  If you receive this call, and want to verify your child’s attendance, please do not hesitate to call the school.

Some absences are unavoidable due to health problems or other circumstances.  The CBE determines the following reasons for absence as an excused absence:

  • If a student has been directed by AHS to self-isolate.
  • If a student is sick or has a medical or dental appointment.
  • If a student has a family emergency or a funeral.
  • If a student has a religious or cultural observance.
  • If there is a court appearance directly related to the student
  • If a student is suspended, expelled, or on a home supported leave from school.

We recognize enrichment activities and travel may present unique learning opportunities for students. It is important to remember that these absences can create gaps in student learning and social development. The CBE provides many opportunities for families to holiday during winter, spring and summer breaks.  We encourage families to book holidays during these breaks. Students will be responsible for making up any missed assignments by checking the information posted on the teachers’ web-based platform (D2L, blog, etc.).

The CBE determines the following reasons for absence to be an unexcused absence:

  • If families take a vacation during school days.
  • If a student needs to start late or leave early from school, due to non-school related extracurricular activities (athletic activities, enrichment programs, music programs, theatre performances, etc.)

If student absences continue, an Attendance Improvement Plan will be started, and ultimately contact with a CBE Attendance Officer may be required.  Parents will be asked to come to the school in order to work out a solution to the problem.  If poor habits develop, they are often difficult to break.

1. Late Policy Sign In

There is a Class Time Schedule included in the opening information package that outlines the start and end times of the school day.   Students are expected to arrive at school on time.  The school doors open at 8:55. Students should not arrive later than the entry bell at 9:05; if so, they will be required to report to the main door and office, as all other doors will be locked at the start of instructional time (9:08). Arriving late to class disrupts the teaching and learning environment.  Being late for medical or dental appointments etc. (excused) must be accompanied by an email or phone call from parents.  Students arriving late to school must always report to the school office, sign into the Late Binder and retrieve a late slip prior to proceeding to their classroom.  Receiving a Late Slip is a requirement, regardless of whether you come to school on foot, bicycle, school bus, public transport or by private vehicle.  This will assist with accurate attendance reporting.  We understand that occasionally traffic will cause an unforeseen late but for the most part we expect students to arrive to school with enough time to organize materials, go to their locker and report to class. We appreciate parent support in assisting their child to set a routine that promotes punctuality and regular attendance, and that values their class time.

2. Early Pick-Up

If a student needs to leave the school for an appointment, a parent or guardian must send a written note to the teacher or notify the school absence email (woodmanattendance@cbe.ab.ca).  Students must show this note to their classroom teacher to allow them to leave class and report to the main office at the agreed upon time.  Following this procedure will lower the volume of phone calls the main office receives, will reduce wait times for parents, and will reduce telephone interruptions to classrooms.  Parents of Grade 5-6 students are required to enter the school and sign out their child in the “Sign Out” binder. The main office will temporarily allow an email to replace physically signing out a student, until COVID restrictions are lifted and parents are permitted to enter the school to pick up students. Students may come to the office when they are leaving, and parents can report to the main entry doors, notifying the main office by ringing the office to provide a visual of transfer responsibility from school to parent.  Students in Grades 7-9 may sign themselves out in the “Sign Out” binder, if they have the required note or email from their parents. 

3. Punctual Arrival to Class

For 2021-2022, students will no longer be required to remain in one classroom. We will resume having students move from class to class as they have in the past. In order to report between classes as quickly as possible, students should take all the needed materials for learning for Periods 1-2, prior to Nutrition Break.  At Nutrition Break, students should plan for the materials they will need for Periods 3-4.  At the end of lunch, students should bring all the materials they need for the rest of the afternoon.  Students are discouraged from accessing their lockers in between classes.  Teachers take attendance in Power School each period of the day.  If a student does not report to class within two minutes of the designated start time, they will be marked Absent.  If the student arrives after attendance has been completed, the absence will be modified to Late.  Parents have access to period-by-period attendance through the PowerSchool application.

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Attendance in MyCBE / PowerSchool

Our student information system, MyCBE / PowerSchool provides parents and students with access to detailed attendance information. For help creating an account or signing in, please visit Technical Support for Students & Parents.

Attendance records are available in Grades and Attendance or Attendance History. Common attendance codes are:

  • (_) =Present
  • A = Absent
  • L = Late
  • IL = Illness
  • AP = Absent - Parent Called
  • LVE = Leave Early
  • MA = Appointment

A legend of all the attendance codes are available at the bottom of the attendance charts in PowerSchool. To discuss any discrepancies, please contact the school office.

Attendance Expectations at the CBE

We believe there is a strong correlation between attendance and effective education. The CBE Administrative Regulation 6020 - Attendance of Students​ regulation applies to all of our students, and outlines the responsibilities for students, parents and school staff.​​​​​​​​

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