Ways to Get Connected

School Communication

We know that everyone leads a busy life and needs to find personalized tools to manage their tasks.  Teachers will encourage students, and help them find times within the school day to update their agenda or electronic calendar and be reminded of important dates, deadlines and school events.

Students and their families can keep up-to-date with Woodman events in the following ways:

On the web site, families will find school information regarding student fees, pertinent daily information, our school newsletter, important dates on the month ahead, samples of student learning, School Council and Parent Association information, agendas, and meeting minutes. Please mark this URL in your web browser so you can check it regularly.

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Access Calgary Board of Education system information, contact information, forms and fee information through this web site.

  • MyCBE to pay fees, access class schedules and receive updated assessment information from core teachers.
  • CBE Iris to access Individualized Learning Plans and student learning goals and updates
  • Absences from School: School Messenger Email and Phone-out System

The CBE-wide communication tool used in every schools is School Messenger (SM).  SM will send both email and phone messages regarding attendance alerts. We are always concerned about safety.  If a student has not arrived at school and we have not received a message on our attendance line, we are required to make a direct call home.

  • E-mail:

Email is one of our most direct ways of communication with families. As part of the Canadian Anti-Spam Legislation (CASL), parents are required to provide their express consent to receiving emails and text messages.  Once consent has been obtained, we will send out weekly important information about special events, try-out schedules, games, concerts and notices from the school council.  In a blended family environment, ensure that families specify the email addresses they wish to have information circulated to.  Families are required to log on to CBE School Engage at the start of every school year to verify their demographic information.  It is vital that the school has the correct email addresses in our system. An information sheet with detailed instructions around how to access School Engage will be circulated on the first day of school.

  • MyCBE - Electronic Booking System for Learning Conferences:

We will send families related information by email two weeks before each conference (November and March) and give families the exact time the service is available so everyone gets a chance to reserve the most convenient times. September conferences for students on IPPs will be scheduled directly between the parent and teacher at a mutually suitable time.

All core teachers post summaries of homework, assessment and calendar information through an online forum.  They may also post a “week ahead” glance of planned work. Teachers will post their email address to the site, in order for students and parents to have easy communication access when needed.  Please review content together on regular basis and especially in the event of extended absences from school due to illness.

  • Telephone and Face-to-Face Communication with Teachers:

We will ensure that ample opportunities are provided for parents to meet with the school, and with individual teachers throughout the school year.  Attend the virtual “Meet Woodman Night” on Thursday, September 21, 6:30 pm, and obtain teachers’ school telephone number and email address.  All parents – new and returning – are encouraged to attend.
Additionally, there are three Learning Conferences in September (IPPs), November and March.  Parents are strongly encouraged to attend school council meetings.  Private meetings with teachers or the administrative team may be requested by emailing teachers directly or contacting the main office. Please refrain from making contact with either students or their teacher during instructional hours.

  • Complaints to School Administration:

To promote best communication practices, we request that parents connect directly with teachers first, before calling administration, in order to more effectively address any classroom-based themes.  Teachers know students best, especially when topics of concern include student conflict, homework, assessment results, etc. An exception to this process would only occur in highly sensitive matters. The principles of the CBE Administrative Regulation 5007 regarding Concerns and Complaints guide our approach for maintaining a strong home-school partnership.

  • Information from Office Staff (8:30-4:00 Monday – Thursday and 8:30-2:30 Friday):

If information is required that cannot be accessed through any of the aforementioned avenues, the main office is always pleased to provide accurate information to parents who call. 

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